New in the dashboard for students

Release 7.0

We've added a new feed to the To do section of the dashboard for students.

If you have an encumbrance (block on your account) for an outstanding fee or incomplete form, you'll see a message. Follow the link for instructions on how to clear it.

Final-year student tile

Release 7.0

We’ve just released a new tile for our ‘Final year students’.

You’ll see this tile if you’re an undergraduate student on an Australian campus (excludes Monash College) and you’re due to complete your course in this January to December period.

We’ll use this tile to communicate with you about activities you should undertake in your final year. We’ll include information about graduations, job ready activities, leadership and volunteering opportunities etc.

Your exam timetable is now in my.monash

Release 7.0

We have created a new Exam Timetable tile for students. This tile will show your exam details including date, start time, duration, location and seat number (if applicable) for each unit.

We’ve created this tile to make it quicker and easier for you to check your exam details on the go using the Monash App on your iPhone or Android. No need to login to WES. You’ll also be able to click on the location icon for a map of your exam venue.

Clayton campus car park locator

Release 7.0

If you’ve ever driven around Clayton campus trying to find a car park, you’ll love this.

We’ve launched a new feature in the Travel and parking tile to help you find an available car park near you.

This new feature will allow you to see live feeds from sensors located in each car park across the Clayton campus. You’ll be able to search and find a car park to suit your permit type or locate metered parking. Results will show how many car parks are currently available in each of the car parks across campus. This will save you time and hassle when you’re on your way to work or class.

As this is a new feature we’re particularly interested in your feedback, please let us know what you think using the feedback link.

my.monash gets more personal

Release 7.0

We’re excited to release a new ‘dashboard’ feature to my.monash for Australian students and staff. The dashboard will allow us to surface timely, personalised content and call to action items from a variety of sources.

The dashboard has the following elements which we’ll build on over the coming months:

Notices

• Notices for students  - change of location, was previously in its own tile
• News for staff - life cycle tile will move under here and we’ve added a featured news item

Service interruption feed

• Will only appear under notices in the event of a major service interruption.

Library actions (students only for now)

• Displays all your library notifications for example hold requests, overdue books or outstanding fines to better help you manage your library interactions.

Favourite links

• You can now add up-to four links to my.monash and save them as your favourites for easy access every day.
• Students, to get you started we’ve added links to Monash home and Monash Search. You can keep these links or change them for anything you like. That’s right, they don’t have to be Monash links.

More content for international students

Release 7.0

We’re happy to advise that we’ve created some new tiles specifically for our international students.

1. International student tile - is now available to all international students studying in Australia. This provides quick access to content, resources and support specifically for international students.
2. Life cycle tile – for international students in their first semester. This tile will display dynamic content about important events and activities that will help you settle into university. For example, it will provide information about orientation activities, your health cover, English language programs, visa and accommodation.

Delivering an enhanced user interface

Release 7.0

Our goal is to continually improve the my.monash experience; delivering a consistent, effective experience and design that works across platforms and devices. One of the ways we do this is to be responsive to user feedback.

We recently invited all students and staff to vote on their preferred interface from three options. We received over 3,000 votes. And today, we’re launching a new interface which delivers a:

• Clean, minimalist design with an air of simplicity that promotes clarity of form, function and message.
• Concise and clear visual communication, user-centric functionality and ease of navigation supporting effective interactions with our services and systems.

Tile colours 

Again, based on your feedback, and in alignment with the Monash brand and web accessibility guidelines, we’ve categorised  the tile colours as follows:

• Blue – core admin functions related to productivity
• Purple – study and academic materials
• Green – campus related experiences
• Pink – support services or professional development related
• Red/Orange – announcements, notices and news

We’ve grouped together tiles of the same colour and ordered them alphabetically. The exception, are the five most used tiles which appear at the top.

Action-orientated format

You’ll also notice that we’ve made some changes to the second level menus. Based on analytics and user focus group feedback, we've rationalised the links and made them action-orientated. For example, I want to… Find a computer lab.

Tile changes

Depending on your view (student or staff), you’ll notice some tile changes:

• Bookings (AU staff only) – moved to Campus Life tile.
• Campus Life / On Campus – consolidated tile created for students and staff.
• Expenses & purchasing – shop.monash and M-Pass moved to Campus Life.
• Google Apps – removed as the most frequently used apps already have their own tiles.
• Google Drive – new to staff.
• Help (AU staff only) – removed and content moved to other more meaningful tiles.
• IT Support – replaces IT Service Announcements and now includes a few other IT related links.
• Lectures online – removed as these can now be accessed directly in Moodle.
• M-Safe – added to desktop view.
• Research – Research services and Research Storage Options removed upon request from business area.
• Search – removed. Users expressed confusion over it and the internal my.monash search.
• Staff Directory – added to desktop view.
• Teaching & learning – Locate a computer lab moved Campus Life tile.
• Tools – replaces Service Admin Tools, and now includes building maintenance work requests.
• Welcome tile – removed for AU only to free up space for an upcoming dashboard.

If you'd like to provide feedback on the new user interface, please use the feedback bubble in my.monash.

Library hold notifications in my.monash

Release 6.0

From this week onward Australian students and staff will receive alerts when your library hold request is ready for pick-up. If you’ve downloaded the mobile App, you’ll get a notification on your phone.

Students, you'll also see an 'Alerts' tile on your desktop, with a badge showing the number of unread alerts. If you started this semester, you will have already been receiving alerts. Now that the tile is visible to all students, we’ll start to use this channel to send alerts to all students about activities coming up in the student calendar.

Shop.Monash joins my.monash

Release 6.0

Australian students and staff can now use Shop.Monash to shop online for Monash products and services.

Login to your new dashboard to:

• buy merchandise
• shop for some course equipment
• sign-up for your next field trip
• book and pay for a conference or workshop
• view your orders
• edit your preferences
• create a wish list and more...

Your academic record is now in my.monash

Release 6.0

This will give you quick and easy access to your unofficial academic transcript (previously only available in WES).

You’ll be able to see your results for the units you’ve completed for all the courses you’ve been enrolled in. It also provides a link to buy an official academic transcript.

Access to Safer Community Unit through the M-Safe tile

Release 6

After reviewing tile usage stats, we’ve decided to consolidate the Safer Community link into the M-Safe tile. If you’d like to contact the Safer Community Unit, you’ll find a link to their site on the Report problem behaviour page in the M-Safe tile.

As a result, the Services and support tile will now link directly to the Current students web page (this is where 95% of the traffic was going).

Students, your next class is…

Release 6.0

We’ve bubbled up your timetable data so you can now see your next class without having to open the tile.

To see your full timetable, click to open the tile.

OHS gets its own tile

Release 6.0

In response to a number of requests, Australian staff will notice that OHS now has its own tile.

The OHS tile provides links to:

• SARAH
• A-Z of health and safety
• OHS consultants/advisors/reps
• OHS induction.

As a result of the new OHS tile, we've made a few changes to the HR tile. 

• Removed SARAH
• Changed the icon to a person.

Blackboard Transact link for staff

Release 6.0

We've added a link to Blackboard Transaction to the Service admin tools tile,

The will enable the following Australian staff:

• Monash Connect
• eSolutions Service Desk
• Library
• Card Office
• Finance

To quickly and efficiently manager enquiries and process transactions on a daily basis.

My Timetable enhancements

Release 6.0

We’ve listened to your feedback and made some enhancements to your timetable.

• Displays activities as per your timetable time zone
• View timetable with single tile tap 
• Displays an unrestricted weekly view
• Links to interactive maps
• Colour coordinated activities matching Allocate+
• User friendly location names and descriptions

Watch this space, we’re working on displaying ‘my next class’ as a live tile on the my.monash home screen.

Check out the Library tile

Release  6.0

You can use it to book a discussion room a week in advance, or check Library opening hours to make sure the Library’s open before you drop by.

We’ve also made the following enhancements:

• Looking up your account information is now quicker and easier with a new ‘My account’ link.  Use it to check your loans, see if your holds are ready to pick up or remind yourself to return your loans.
• Use the ‘Computer finder’ link to check if there’s a free computer in the Matheson, Hargrave-Andrews or Law Libraries.  You can use the dynamic Library floor plan maps to locate an available Mac or PC.

Import your timetable into your Google calendar

Release 6.0

When Allocate+ moved to the new platform, it broke the feed that allowed you to import your timetable into your Google calendar.

Once we realised how important and useful you found this feed, we put our super clever tech team to work and we're happy to advise that they've fixed the feed.

To import your timetable, go to the News & feeds tile; select Calendar feeds; and follow the instructions.

M-Pass – your new ID card

Release 6.0

We’ve added a new M-Pass tile for Australian students.

M-Pass is your new student ID card, soon it will replace your old ID card.

Your M-Pass is linked to an online account, so you can use it to:

• add credit to pay for printing, copying and library fines (the library no longer accepts cash)
• identify yourself on campus and at exams
• borrow books etc. from the library
• access secure buildings.

Transition period

There will be a transition period between Jan - Mar 2017, when you'll need to carry two ID cards:

• your current black/white ID card for building access
• and your new M-Pass for printing.

Australian staff and the M-Pass

All Australian staff will also receive an M-Pass to replace their old staff ID card.

For staff, a link to your M-Pass account can be found on the Expenses and purchasing tile.

Removed the Lab printing tile

Release 6

We've removed the Lab printing tile for students.

From Tuesday, 21 February you'll have a new way of printing in the libraries and computer labs.

If you want to know how it works now, see how to print.

If you had print credit linked to your ID card, this will be transferred to your new M-Pass account, ready for you to use from Monday, 27 February.

myDevelopment – now available under the Research tile

Release 6.0

Graduate research students can now access myDevelopment.  This is a replacement of GRAMS.

myDevelopment will assist graduate research students in managing their professional development activities and compulsory module in the Monash Doctoral Program and other graduate programs.

Removed the timetable feed from Monash calendar feeds

Release 6.0

Students, you may have noticed that we’ve removed the calendar feed that allows you to import your class timetable into your Google calendar.

We had to remove this when Allocate+ moved to a new platform as the feed no longer worked.

We’re currently investigating how we can enable a calendar feed in Allocate+ and we’ll let you know as soon as this feature is available.

Alerts tile added for commencing students

Release 6.0

We’ve activated an alert tile for Australian commencing students.

This will provide us with a new channel to deliver push notification - short, targeted, actionable messages instantly.

Students will see a new red ‘Alerts’ tile. When they receive a push notification, a number will appear on the tile or in the notification menu on their phone (if they’ve downloaded the app).

We’ll trial with this group for a few weeks then start to roll-out alerts to other cohorts.

New tiles for commencing students in Australia

Release 6.0

We’ve just released some tailored content to students commencing studies in Australia this semester.

The ‘Get started’ tile provides timely, highly relevant content to help students navigate their first semester. Using the Get stated website to guide us, we’ll provide weekly tips on what to expect and link to more information.

New students will also have access to a ‘Plan your Orientation’ tile leading up to and until the end of O-Week. 

This forms part of our journey toward delivering more personalised content for our students and staff.

My units link removed

Release 6.0

Students may notice that the My units links has been removed from the My course tile. This is because all your unit information is now in Moodle.

If you’re looking for a bar coded coversheet, you should contact your faculty. They will be able to provide you with a direct link.

Teaching commitments link removed

Release 6.0

Staff may notice that the Teaching commitments link has been removed from the Teaching and learning tile. This is due to changes in our authentication system and the migration of services from the legacy portal. You won’t be able to update the teaching commitments page anymore. Instead, you should enter all your data in the relevant Moodle unit.

Information stored in the old system will be temporarily available. Contact the service desk for access.

Google Drive for students

Release 6.0

After many requests, we've added a Google Drive tile to your student view.

We hope this will save you time and help you collaborate with other students on assignments.

New link on the HR tile

Release 6.0

We've added a new link to the HR tile for staff.

• My HR resources

This link will take you to some of the most commonly used staff resources.

Bulk messaging for Australian staff - link change

Release 6.0

We've made a small change to the Bulk messaging link in the Service admin tools tile for staff.

This link now takes you to a page where you can select the type of bulk message you'd like to create or request:

• Bulk email
• SMS

My timetable just got better

Release 6.0

We’ve fully mobile enabled your My timetable data, enhancements include:

• Improved location names which link to interactive maps to help you find your venue
• Hourly updates to show any changes you make
• View only access when we close Allocate+ to sort preferences
• Your lecturer/tutor details
• A choice of calendar or agenda view.

UniSuper link added to staff HR tile

Release 6.0

No need to go searching for the UniSuper website again.

We’ve added a link to your member online account to the HR, employment and OHS tile.

Qualtrics has moved into my.monash

Release 6.0

After a number of requests, we've added Qualtrics to the Research tile for Australian students and staff.

Qualtrics is a web-based survey creation, distribution and analysis tool available to all Australian students and staff. You’ll be able to access Qualtrics directly though my.monash.

Changes to the HR tile – Australian staff

Release 6

You might have noticed a few changes to the HR tile. Based on user feedback we’ve:

• Removed the link to the HR intranet. You can access this link from the central intranet page.
• Renamed the tile to HR, employment & OHS. This is to help you find the link to SARAH our online reporting system for incidents and hazards and risk management.

Unit evaluations and teaching evaluation reports – new links

Release 6.0

SETU (student evaluation of teaching units) links have been updated to point to the new platform.

• Students – click the SETU link in the My course tile to evaluate your units.
• Staff – click the SETU sem 2/16 link to see your latest evaluation reports or the SETU archived link for previous semester reports.

Visit the SETU website for more information.